Job Type:
Employee
Duration in Months (for fixed-term jobs):
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Job Family:
# of Open Positions:
1
Faculty/Service - Department:
Procurement Management
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted:
May 25, 2023
Closing Date:
June 05, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
SSUO Grade 10
Salary Range:
$75,743.00 - $95,678.00- This position may be eligible for a telework arrangement. Learn more about our telework guidelines
click here
Position Purpose
Reporting to the Senior Manager, Procurement, runs procurement projects for a wide range of products and services in the incumbent’s section. Advises and guides users throughout the procurement process and in all aspects of digital procurement and evaluation systems to ensure the integrity of the procurement process, obtain best value-for-money for the University, achieve savings, minimize risk for the organization, and ensure project success.
In this role, your responsibilities will include:
- Coordinates procurement (calls for tender, regular and, at times, complex projects and transactional purchases) in compliance with laws, policies, directives and standards on procurement and ethical conduct. Guides faculties, services and suppliers through the University’s procurement processes.
- Determines needs with clients, identifies potential suppliers, explains the selected procurement method (RFX) to the client, involves stakeholders, presents the action plan and follows the applicable procurement process.
- Coordinates the evaluation process conducted by the evaluation committee, informs its members of their responsibilities, and ensures that they follow the evaluation criteria. Rigorously and fully documents the entire process to mitigate legal and reputational risks.
- Authorizes and recommends the awarding of contracts based on approval thresholds.
- Processes purchase requisitions, prepares purchase orders, obtains the necessary approvals based on approval thresholds and conducts the appropriate follow-up with suppliers and clients.
- Ensures that suppliers are treated equitably throughout the procurement process. Notifies suppliers of the results and holds meetings with them when required.
- Helps customers resolve any contractual issues with suppliers. In such situations, applies any corrective measures that have been decided by the manager. Ensures that supplier performance meets the terms of certain contracts.
What you will bring:
- Postsecondary studies in a relevant field or an equivalent combination of experience and education.
- Training in supply chain management provided by Supply Chain Canada or an equivalent organization.
- Five years’ proven experience in procurement, including one year of experience in tendering.
- Knowledge of various types of contracts used in the construction industry (CCDC, OAA, and ACEC).
- Proven negotiation skills.
- Excellent planning and organizational skills.
- Ability to work with multidisciplinary teams.
- Collaborative, team-oriented approach.
- Knowledge of standards and laws governing internal trade in Ontario and their application to public institutions (Agreement on Internal Trade, BPS Procurement Directive, taxes, custom duties, etc.).
- Good analytical and business skills.
- Ability to work well under pressure while multi-tasking.
- Knowledge of routine procurement and control system operations and procedures (including e-commerce).
- Knowledge of financial systems, Microsoft 365 products and public tendering systems (such as MERX).
- Fluency in both French and English.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click
here
to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
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